webelos woods guidebook - PA Dutch Council


Harvest District 2015 Webelos Woods Guidebook May 8-10, 2015 at Camp Bashore Registration Information The program will give the boys a sneak preview of what to expect in Boy Scouts, but stays focused on their Webelos Scout activities. An Adult program will keep all adults busy and entertained while educating them on Webelos transition to Boy Scouts. The weekend will introduce Webelos and parents to area Boy Scout Troops they may be interested in visiting/joining after Cub Scouts.

Tentative Schedule Friday night 4:00-8:00 pm

8:00-10:00 pm 9:30 pm 10:30 pm

Leaders, Scouters, and Parents start arriving Only one leader per unit should check-in, Need Medical forms A & B for all attending. Webelos Leaders must present Duty Roster for their patrol. Troops may have Cracker Barrel with Webelos (Supplied by event staff) Information Session for Webelos Leaders, Boy Scout Scoutmaster & Boy Scout Senior Patrol Leader
 Lights out

Saturday 7:00 am 7:30 am 8:15 am 8:30-10:00 am 10:15-11:45 am 12:00-12:45 pm 1:00-2:30 pm 3:00-4:00 pm 4:00-6:00 pm 6:00-7:00 pm 7:15 pm 8:00 pm 9:30 pm 11:00 pm

Reveille Breakfast at Dining Hall: French Toast, Sausage & OJ Opening Station 1       Station 2
 Lunch served near Stations: Chicken sandwich, chips, applesauce, cookie, drink. Station 3 Games
 Meal prep and dinner in campsites (Boy Scouts and Webelos together) Skit Prep Interfaith Service Campfire and Awards
 Cracker Barrel in campsites (provide own supplies)
 Lights out

Sunday 7:00 am 7:30 am 8:30-9:00 am 10:00 am

 Breakfast in campsite (provide own supplies)
 Pack and load cars; clean campsite
 Last patrol out

Check-in: 4:00-8:00 - Campers will be directed to their campsite. Webelos Leaders and Scoutmasters will check-in at barn basement to show medical forms on arrival.  Medical forms (Parts A & B) are required at check-in on Friday night for every youth and adult attending. Schedules and maps will be handed out at this time. Cracker Barrel items given at this time. Webelos Leaders present Webelos Patrol Duty Roster for each Den, located at the end of this Guidebook. Campsites: Campsites will be tent camping only. Patrols are expected to honor the Outdoor Code the principles of Leave No Trace (Boy Scout Handbook Chapter 7). At some time on Saturday, each campsite will be formally inspected. First Aid & Safety: A Health and Safety Officer will be on duty all weekend. Since this is a wooded and water area, all campers should be on the lookout for snakes. The buddy system is to be used by the boys at all times. Check-Out: A campsites must be vacated by 11:00 am Sunday. Troop Visits: Webelos and their parents are encouraged to visit troops throughout the weekend. You may visit them anytime. This is a good time to meet the adult leadership and watch the Boy Scouts in action. After campfire on Saturday, visit Troops and they may serve a Saturday night treat. This is a great time to ask questions and learn about different Troops. Every troop is different… hopefully this helps you find the right one for you.

Responsibilities After you have receive your campsite assignment, you will unload your equipment and your host Troop will help you to your site. Camp staff will cook and serve Saturday breakfast in the dining hall. Camp Staff will provide lunch. Saturday dinner and Sunday breakfast will be prepared by Troops with the assistance of Webelos Patrol in their campsites. No dinner is provided Friday evening; we suggest that you eat dinner prior to arriving at camp. If arriving Saturday morning, we recommend that you eat breakfast before arriving at camp, as there may not be time to provide breakfast for late arrivals. All units are expected to adhere to the rules in the “Guide to Safe Scouting”.

Program Leaders may want to familiarize themselves with the sections on Camping, Cooking, First Aid, and Knots in the Boy Scout Handbook. Saturday Activities- Webelos & Troops will be divided into 3 Groups and rotate through the Activities. 1st Station- will be a 3 Mile hike. Following a planned route, the Boy Scouts will help the Webelos try to identify 6 wild animals (Naturalist). The Webelos should carry a day pack with the 10 Outdoor Essentials as listed in Outdoorsman. 2nd Station- Troops will set up 3 areas to teach knots, fire building and first aid. The knot station will cover: square knot, taut-line hitch, clove hitch, two half hitches, bowline, sheet bend (Event Staff will supply rope). 3rd Station- Troops and Webelos will work on a camp service project together. At each station, the patrols will be judged on Patrol Flag and Yell, Leadership, Teamwork, Skill Demonstration and Scout Spirit. Saturday Lunch will be served near stations. Saturday Game Time- Troops will develop games to demonstrate and have Webelos participate in. Saturday Meal Prep & Meal- Troops with Webelos Patrol and duty rooster will prepare meal, discussing different cooking techniques and have meal together. Saturday skit and cheer prep- Webelos and Troops will prepare a skit and cheer together for Campfire. Award ribbons will be handed out for the day’s events. Interfaith Service will be held in the Chapel, weather permitting. If rain, will be held in Dining Hall. Saturday Evening Cracker Barrel- Troops and Webelos will prepare a Cracker Barrel together as assigned on Webelos Patrol. Sunday Morning- Scouts will break camp and depart Sunday morning.

Leadership Two-deep leadership is required for each unit. It is essential that each Webelos Scout be under the supervision of a parent or approved adult. If a parent/guardian cannot attend, the boy’s family may designate another parent to be responsible for him for the weekend, subject to unit leader approval. Under no circumstances will an adult be authorized to supervise more than one additional Scout beyond his/her own children.

The Boy Scouts are the program staff for the weekend, ALL adults should show them respect by allowing them to lead their activities. The exception is for any situation that presents an immediate threat of injury. Direct all other concerns to the adult event staff or the Adult leader(s) of the unit. If you have comments for the Boy Scouts, please remember: “Praise in public, Criticize in private.”

Pack/Patrol Flags Each Pack/Patrol should bring its own Pack/Patrol Flag to post in the Pack campsite. Flags will be judged and ribbons will be passed out at the Saturday campfire. These ribbons may be attached to the flag for display.

Pack Yell/Cheer Each Pack/Patrol should have a Pack/Patrol Yell and the Patrol is welcome to demonstrate it on Saturday while walking to their events. Please encourage your Scouts to participate and prepare them with a yell.

Pack Equipment Minimum should include: Tents for all attendees, water containers, First Aid kit, lanterns, dining fly, folding table, trash bags, Camp Duty Roster. The duty roster and First Aid kit, must be posted and readily available in each campsite. You will know ahead of time which troop you will be camping with. You may wish to coordinate gear with them. All participants must bring their own mess kits. Troops will bring cooking gear. Camp staff may not be able to accommodate certain special food needs; please contact event organizers to discuss in detail.

Campfire Ceremony The Saturday evening campfire will include the presentation of awards to Webelos Patrols and to Troops.  Awards will be presented for the top 3 patrols in each of the events plus top 3 in campsite inspection, and cooking with troops.

Leader Meeting Friday, 9:30 pm. Webelos Leaders, Scoutmaster and Senior Patrol Leader are invited to a special cracker barrel at the dining hall where last minute information and changes will be communicated.

Trading Post The Trading Post will be open Saturday from 3:00-8:00 pm, with your camp supplies: scout knives, whittling kits, fire starters, sharpening stones, leather crafts etc.

Parking Troops will be allowed to leave a trailer and 1 vehicle at the campsite. Each pack will be issued ONE parking pass allowing a vehicle to remain in the campsite. No additional vehicles may be parked in campsites. All other vehicles must be parked in the main lots. This will be strictly enforced. Parked vehicles must not block any roadways. Each Pack will be sent campsite location signs prior to event and you may drive to the campsite to unload gear, please try to consolidate into fewer vehicles. Unload, then move the vehicle to the parking lot.

Camp Rules NO alcoholic beverages are permitted at ANY BSA function. Smoking is NOT permitted in presence or view of scouts. Smoking will only be permitted behind the Dining Hall NO participant’s vehicle will be permitted to park in the campsite or activity areas. Please, NO running through the camping area or activity areas. NO throwing rocks, dirt, sticks, or such things at anytime. NO throwing of any item in the camping area. Wearing of shirts and closed-toed shoes is a must at all times. Use language appropriate to scouting at all times, adults especially. Stay on established trails and roads. Please no short cutting or making new trails. Electronic type games are NOT allowed. Please help keep our camp clean, pickup any trash you see on the ground. Bring & use trash bags. Trash Bags must be taken to Dining Hall Dumpsters. Campsites need to be clean before a unit can check out Use the “Buddy System” always! NO WEBELOS are allowed to be unattended (anywhere, anytime, anyplace); Unit Leaders are responsible for the supervision of the boys in their unit at ALL times.

FIRE SAFETY When local fire conditions allow, camp fires may be permitted in established fire rings ONLY. Flames must not exceed 18 inches above the top of the fire ring! Do not start a fire unless you have a safe area (minimum of 15 ft.) clear of anything that might burn around the fire ring. Watch out for tents, dry grass, leaves, twigs, personal gear and low hanging branches, that sparks could ignite. NOTE: All fires must be attended while they are burning.

Any fires in campsite fire rings must be COLD OUT every night before you go to bed. Hot coals may be used for cooking. Coals must remain in sturdy metal containers (BarB-Q’s, metal oil pans, Dutch oven cooking tables, etc.) All hot coals must be disposed of in the fire rings and must be COLD OUT every night before you go to bed. Webelos are to be closely supervised when operating cooking stoves or using hot coals. Stoves and hot coals are not to be unattended when they are lit.

Fires/Lanterns/Fuel Policy A propane or battery-powered lantern is a good idea for each camping area. Note that all propane-powered lanterns MUST stay outside the tents. NO liquid fuels! No flame is allowed inside tents and structures, including lanterns or candles. It is highly recommended that battery powered lanterns be used whenever possible in camp. Do not use flammable chemicals in or near tents, such as bug killer and repellants, or aerosols. Chemical-fueled stoves, heaters, lanterns, lighted candles, matches, or other flames sources should never be used in or near tents. Units should provide their own fire bucket. The cooking area in each campsite should be kept clean/uncluttered of trash and flammable debris. It should be situated away from the tents. It is recommended that each unit bring a small, kitchen-sized, ABC chemical fire extinguisher. The fire extinguisher should be kept close to the cooking area. In the event of a FIRE in your campsite, each unit should have two adults designated to take the boys as a group, to the Dining Hall. They will perform a head count; keep the boys quiet, calm, and together as a group. Other adults in the unit will remain in the campsite to assist in fighting the fire as directed by the staff.

Siren There will not be a siren drill. If the siren sounds, an emergency exists. Everyone in camp must report to the flagpole area at the dining hall immediately. There will be medical personnel in camp for the duration of the event. If you have a medical emergency, please contact a staff member immediately. The following people may be called 24/7 while in camp:
 Mike Williams – 717-203-4441 Dawn Williams – 717-203-2731 Joe Iacono – 717-940-0453

Webelos Scout Equipment List Day pack with light snack, sunscreen, bug spray, personal first aid kit Drinking cup / bottle to carry with you during activities Uniforms (Class A & B), Change of clothes – at least 2 days’ worth Ground cloth/cover Tent (2-4 man) Sleeping bag, Extra blankets, Pillow Mess Kit with utensils Jacket/sweatshirt – be prepared, Rain gear – be prepared Hat or head cover Personal toiletries – soap, towel, toothpaste, toothbrush, comb PJ’s or nightwear Flashlight, with fresh batteries, Extra batteries Camp chair or stool Webelos Handbook

Pack Equipment List
 Dining Fly Pack /Patrol Flags First Aid Kit Folding Table

Lanterns – propane or battery for campsite Water Containers with water. Firewood

Webelos Patrol Duty Roster

Scout Name

Friday Night

Saturday Morning

Saturday Dinner

Saturday Evening

Sunday Breakfast


Patrol Leader

Patrol Leader

Patrol Leader

Patrol Leader

Patrol Leader


Asst Patrol Leader

Asst Patrol Leader

Asst Patrol Leader

Asst Patrol

Asst Patrol


Asst Troop Cracker Barrel

Flag Carry Station 1

KP Duty

Fire out




Flag Carry Statin 2


Asst Cracker Barrel

Fire out


Fire out

Flag Carry Station 3

Asst Cook

site Clean up

Site Clean up


Site Clean up

Fire Out

Water/KP Duty

Asst Cook Asst Cracker Barrel


Site Clean up

Asst Cook

Fire out

KP duty

If less than 7 Webelos Scouts, Patrol Leader and Assistant should perform the duties of the vacant positions.


webelos woods guidebook - PA Dutch Council

Harvest District 2015 Webelos Woods Guidebook May 8-10, 2015 at Camp Bashore Registration Information The program will give the boys a sneak preview o...

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