Mail Merge Toolkit: mail merge in Outlook, Word and Publisher







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Mail Merge Toolkit Current version:

Mail Merge Toolkit is a powerful add-in for Microsoft Office helping to extend the mail merging capabilities in Microsoft Outlook, Microsoft Word and Microsoft Publisher. It allows you to do the following: Insert data fields into the message subject, so that not only the contents of a message but also its subject is personalized. Attach a single file or numerous ones to messages. To send HTML or RTF messages from Microsoft Word and Microsoft Outlook so that the security system doesn't reject messages and Internet links remain working (some problems with Internet links are already fixed by Office XP Service Pack 2, but not all). In particular, Mail Merge in Microsoft Word provides a higher level of correspondence safety. Mail Merge Toolkit is compatible with all recent versions of the Microsoft Word. So, mail merging in Word 2016, Word 2013, Word 2010 , Word 2007 or Word 2003 isn’t a problem any longer! Send messages to multiple recipients in PDF, HTML and RTF formats directly from Microsoft Word. Send personalized messages in GIF format from Microsoft Publisher. When sending GIF messages from Microsoft Publisher, HTML-links can be assigned to image areas (image map technology). By using messages in GIF, you can be sure that your recipient will be able to read it within any email client. The Mail Merge Toolkit dialogue looks very similar to the standard Microsoft Office box "Merge to Electronic Mail" (see screenshot). In that box, like in the standard one, you can choose the data field containing recipient addresses, set message subject (btw, in Mail Merge Toolkit you can use automatic data field insertion like in a document text), set the format, and choose files to be attached to each message if necessary. With Mail Merge Toolkit you can use all the features of Microsoft Office for professional mass mailing! Enjoy the easiest and at the same time most effective work with Mail Merge in Word! Being one of the basic text editors nowadays, Microsoft Word is applied by the most of PC users. So, Mail Merge in Microsoft Word is of the paramount importance for every Microsoft Office user! Actually, there is no use to explain what kind of software product you purchase with us! Our add-in for Microsoft Office will make a process of mail merging as easy as ABC for you! If you work with Microsoft Office every day, you should realize all complexity of drawing up hundreds of likely letters and filling in data fields with the same information! From now on, this is all the matter of the past! All these functions will be automatically accomplished by Mail Merge Toolkit within seconds and with the minimum efforts from your side! As you can see, Mail Merge Toolkit is compatible with all modern versions of Windows and suits for work with all necessary components of Microsoft Office. After acquiring Mail Merge Toolkit with us, you’ll forget out and away about past difficulties of the letter writing!

«I just wanted to let you know that your Mail Merge Toolkit has just solved a long standing problem at my company. We have Office XP (Word 2002) and Outlook 2003. We were unable to do an e-mail merge from Word because of the mismatched versions. With your toolkit, we are now able to create letters sent to approx. 200 people every month in our organization that previously we were having to produce by hand. Thank you so much!! You've made me look like a star!!» Toni Broaddus, Travel Accounting Analyst PepsiCo Financial Shared Services Read more testimonials Leave your testimonial

Related posts in company's blog PDF attachments and message body text in Mail Merge Toolkit for Outlook We received recently several requests from our users, about sending messages as PDF attachments in Mail Merge Toolkit, and typing the text for the message body...

How to customize the subject line in Mail Merge Toolkit for Outlook The customizing your message subject line can enable a whole new layer of quality mass mailing – which is always handy, and sometimes critical, since in some scenarios a subject line is even more important than the body of the letter itself.

Mail Merge with PDF attachments in Outlook

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What's new in Mail Merge Toolkit?

Mail Merge is one of the most efficient features in Microsoft Office: you can design your document in Word, with smart text formatting, fonts and images – and send your text in individual...

Mail Merge in Word 2003

Version — released on August 18, 2017 Fixed: an issue with adding the add-in toolbar to the "Mailings" ribbon tab in Publisher and Word, known in several cases with Microsoft Office 2013-1016. Fixed: the "Invalid registry data type" error, known with the recent updates applied over the version 2.6 and lower installed previously. Version — released on May 17, 2017 Revised and updated installation / deployment mechanism of the add-in for Microsoft Office applications has been added: diagnostics of the current MS Office configuration; add-in loading diagnostics in Word, Outlook and Publisher; mechanism for fixing loading issues in case the add-in is disabled in any Office applications. Diagnostics logs enriched with a new detailed data to simplify troubleshooting Version — released on February 10, 2017 An update for the mechanism for prevention of a system security warning from Outlook when trying to access items has been implemented. This warning appeared in systems of some languages after installation of Outlook 2016. Version — released on January 30, 2017 Improved handling of large lists of recipients when operating memory is low. Version 2.12 — released on October 12, 2016 New feature is added: current document name can be used to rename the attached file which contains the main message text, when the “PDF/HTML/RTF Attachment” message format is selected. Fixed: the error known with some specific configurations on closing publication in Publisher. Version 2.11 — released on July 4, 2016 New: Logging level option is added for troubleshooting: Mail Merge Toolkit Help button (down-pointing arrow)-> Logging. New: alternate action for messages with attachments is added: if the file is unavailable, you can select to stop sending message with failing attachment. Other available alternates: Skip for this message, Skip for all messages, Stop sending. Fixed: an issue with detection of the records number in the data source if some specific filters are used. Version 2.10 — released on March 22, 2016 If the modes “HTML/RTF/PDF Attachment” are selected for the main document, inserting graphics is now supported for the outgoing HTML message body, generated by the add-in based on the custom form.

Office 2003 is now officially no longer supported by its parent, but, despite this fact, and despite it being somewhat outdated both interface-, security- and feature-wise, many people who still own the license use it and prefer it...

Mail merge from Excel spreadsheet data A brief overview of how to prepare and use Excel mail merge source files and also dwell on a few extra features of mail merge from Excel performed through Mail Merge Toolkit add-in.

Mail merge in Outlook 2007 Mail Merge in Outlook 2007 works the same as in other Microsoft Office family releases and targets the same goal: the creation of convenient and efficient mass mailings in Outlook...

What is Mail Merge in Outlook and how to do Mail Merge better In 2001 Microsoft introduced an invaluable productivity improvement to its Office suite, that would raise the industry standard for professionals involved with a job that requires frequent email correspondence with a large client base. Microsoft named its new feature “Mail Merge"...

Mail merge with attachments in Outlook One of the most important and welcome additions has been the inclusion of the individual attachments in Mail Merge. Mail Merge with attachments opens even more possibilities to conduct business correspondence precisely and competently...

Personalized mailing from Outlook Composing a personalized email in Outlook has always been one of the most effective and refined ways of conducting daily business with a large number of email recipients. We would like to show you how to send personalized mail in Outlook... View more posts

Version 2.9 — released on September 7, 2015 Support for Microsoft Office 2016 has been added; Support for Windows 10 has been added. Version 2.8 — released on January 19, 2015 The format of the outgoing message is changed if the modes: “HTML Attachment”, “RTF Attachment”, or “PDF Attachment” are selected as message format in the add-in settings. The new version of Mail Merge Toolkit generates messages in the HTML format, instead of the previously used RTF. Version 2.7 — released on June 25, 2014 An issue with incorrect converting publication to the GIF format by using Mail Merge in Microsoft Office Publisher 2007-2013 is fixed. New feature is added in Microsoft Office Publisher: export of publication to the PDF format. The method of editing in Microsoft Office Publisher is updated: the built-in editor is now used. If you select the "PDF Attachment" message formats in Publisher, you can configure using a separate template in the message body (so that it is not empty if you send your message text as attachment). Unicode support is added. The bug of processing filters by the data source record numbers is fixed. Version 2.6.4 — released on May 27, 2014 Compatibilty with Microsoft Office 2013 Service Pack 1 (KB2817430) is added. New feature is added: you can use a separate template in the message body if selecting message formats like: "HTML Attachment", "RTF Attachment", "PDF Attachment" (in previous versions, message text was sent in the attachment, and message body was empty). An issue with incorrect displaying specific local characters is fixed. The method of sending messages with attachment is optimized. Version 2.6.3 — released on October 18, 2013 An issue when the registration code is unsaved known if running Microsoft Office Word without Administrator credentials is fixed. Unicode paths to the attached files (specific national characters in filenames) are now supported New feature: file masks are now supported in the name of attached files. An issue with sending blank message body is fixed – it was known in several cases with the systems where non-English local language settings were used. Version 2.6.2 — released on February 25, 2013 The feature to send personalized messages as PDF attachments has been added. Version 2.6.1 — released on November 16, 2012 Support for Windows 8 has been added; Support for Microsoft Office 2013 has been added. Version 2.6 — released on December 19, 2011 A possibility to use data source fields inside of automated Word fields (for example, Database field) is added. Version 2.5.7 — released on October 14, 2010 The problem with displaying full path to the attachments has been fixed. Version 2.5.6 — released on February 19, 2010 Microsoft Office 2010 Beta (64-bit editions) support has been added. Version 2.5.5 — released on December 10, 2009 Microsoft Office 2010 Beta (32-bit editions) support has been added. Version 2.5.4 — released on July 22, 2009 Deployment capability has been extended; Minor interface changes. Version 2.5.3 — released on December 23, 2008 Support for Microsoft Outlook 2007 hotfix package KB958789 has been added. Version 2.5.2 — released on December 18, 2007 The problem with adding extra character to end of the message has been fixed. Version 2.5.0 — released on December 11, 2006 Support for Windows Vista has been added; Support for Microsoft Office 2007 has been added. Version 2.4.0 — released on April 20, 2006 Attachment Manager has been added; Program Installation Wizard has been improved; The "Help" section has been enhanced; The list of company's products and their description has been updated. Version 2.3.0 — released on January 17, 2006 Some bugs have been fixed. Version 2.2.0 — released on July 8, 2005 A possibility to send messages when the "CC" and "BCC" fields are filled in has been added. The fields and the settings of the main window of the program can be saved now. Version 2.1.0 — released on June 11, 2005 The way to select accounts has beed changed. Now you can send the merged messages with background images. Version 2.0.0 — released on May 27, 2005 The message converter has been rewritten and the bugs with message formatting have been fixed. Version 1.7 — released on March 14, 2005 The possibility to send messages through a specifed account has been added. Version 1.6 — released on February 23, 2005 German language has been added. Version 1.5 — released on January 13, 2005 Bug with sending messages by Excel datasource has been fixed. Russian language has been added. Version 1.4 — released on August 27, 2004 Microsoft Windows XP Service Pack 2 compatibility issues are fixed. Product was tested with Windows XP 64-bit Edition, no known issues. Product was tested with Windows XP 64-bit Edition, no known issues. Version 1.3 — released on August 10, 2004 The Button "Mail Merge Toolkit" has been added to the "Mail Merge" toolbar of Microsoft Word. Now you can send the merged messages like attachments in the RTF format. A possibility to send messages to recipients from exchange server's address book has been added. Version 1.2 — released on January 14, 2004 Add-in now allows the user to choose save or not to save sent messages(to the Sent Items folder). Some bugs have been fixed. Version 1.1 — released on October 24, 2003 Bug with recognizing the type of message attachment has been fixed. Version 1.0 — released on October 9, 2003 First public version. Additional information Mail merge in MS Word 2016, 2013 How to do mail merge in ms word How to mail merge in Microsoft Word (2003, XP)

Frequently Asked Questions about mail merging add-in for Microsoft Outlook Question: Every time I try to send a mail merge with a party CC'd it seems to add an additional CC to my mailmerge. Do you know if there is a way to correct this? Answer: Our Mail Merge Outlook Toolkit software works as follows: according to the number or e-mail addresses in the "To:" field, Mail Merge Toolkit generates personal messages for every single recipient (as many messages as many recipients in the "To:" field), and then, places all those individual messages into Outlook Outbox. I.e. only "To:" field matters for generating single personal message. That means, if your original, "source" message contains addresses in the "CC" or "BCC" field - every message generated for a single "To:"-recipient will contain all these addresses in those secondary fields, so therefore a (blind) copy of every message sent to a single "To:"recipient will be also sent to the secondary recipients (specified in "CC" and "BCC"). So, if you add e.g. 100 recipients into the "TO:" field, and a recipient into CC - your CC-recipient will get 100 message copies addressed to your 100 TO-recipients. This behaviour is correct. Therefore, we usually strongly recommend our customers to avoid using the "CC" or "BCC" fields if mail merge feature is used. Question: Does Mail Merge Toolkit enable me to send individualized attachments in the mail merge, so that each email contains a different attachment? Answer: Yes, Mail Merge Outlook Toolkit will help you attach to your personal messages unique attachments to unique recipients (or, also static files if you need). With Mail Merge Toolkit add-in, you can merge fields from different data bases, incl. Excel data files: all the opportunities of the native mail merge in Word are supported by our Mail Merge Toolkit since it is the extension of the regular Office Mail Merge feature. Its option appears in the last 6th step in Word, as an alternative towards the regular "Electronic Mail", if you follow Step by Step Mail Merge Wizard, and enables some additional features there. And you can send personalized attachments with this tool - a sample of such use with the Excel base is illustrated in this flash tutorial. Question: Is there a way to send from a non-primary email address? I sent a test email, but there was no option to change the "From" field before sending. Answer: Our mail merge tool does not provide any possibility to edit the From field. But if you have several accounts in Outlook, or if you have several mail profiles in your system - Mail Merge Toolkit will display profile or account selection dialogue: if you close Outlook before mailing (and do not use Outlook Contacts as data source) you will get profile selection prior to account selection. You can test with a separate account, or also with a separate mail profile: If you e.g. send through a POP3 account - Outlook will send message with the address specified as sender's address in your POP3 account settings. If you send using some specific Exchange feature (delegate access, or "send as", or "send on behalf") - your Exchange Server analyzes data in the From field, and processes it according to sender's permissions to send as the specified user. Please contact your mail server administrator for more details about usnig these features.

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Mail Merge Toolkit: mail merge in Outlook, Word and Publisher

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